Planning and scheduling your speeches and leadership roles

Whether pursuing a traditional or a Pathways DTM, you will need to complete several speeches and perform many leadership roles in order to attain your goal. You have a variety of opportunities available.

I discussed this topic with Bill Atkins, DTM, a member of Red Bank Toastmasters, Talk of Monmouth (an advanced club) and the soon-to-be-chartered Holmdel Toastmasters club. Here are some of the ideas we talked about when I mentored Bill while he was completing his DTM.

Photo credit: Anne Gilson, DTM, PDG, RA

Your club(s)

Sign up on your own on the club’s website (if your club uses this method) but be respectful that other members want speaking spots, too. Let your VPE and mentor know about your goal.

Other clubs

Visit other clubs that may have speaking spots and support roles available if they have fewer members in their club and struggle to fill roles.

Join another club

Consider joining an additional club if your schedule and budget will allow it. For example, if you are a member of a corporate club, consider a community club, an advanced club or a specialty club.

The importance of planning

Bill shared some advice that helped him complete his DTM sooner than he thought possible. He stated, “One of the most important things I learned from Su is to have a Toastmasters calendar to plan the requirements and speaking opportunities. Planning, then writing down what and where I would be completing projects and speeches, helped me advance to the next level more quickly.”

Photo provided by Bill Atkins, DTM

Outside of Toastmasters

With permission of your club VPE, you can present speeches at work or in the community. Receive speech credit when you meet the project requirements and have a Toastmaster present as your speech evaluator. Consult your traditional manuals or Pathways project resources for complete details.

Bill continued, “Because of my Toastmasters experience, I have been able to speak at many other opportunities outside of Toastmasters. These include speaking to an audience of over 400 people for two hours at a conference in Washington, DC, many local business organizations, as well as conducting training at businesses such as car dealerships, real estate firms and corporations.”

“I will be completing my first full path, Presentation Mastery, while also working on the Effective Coaching path. I am using the same calendar planning strategy I learned from Su, my DTM mentor,” Bill concluded.

 

Blog contributed by Su Brooks, DTM 2                                                              District 83 Training Coordinator and Social Media Strategist

Su has been a Toastmaster since July 2000 and has earned two DTM awards in the Traditional program. In Pathways, she is working on three paths: Leadership Development, Presentation Mastery, and Engaging Humor. In addition, she recently began the Pathways Mentoring Program.

For 2018-2019, she serves as the Sergeant at Arms for Talk of Monmouth, an advanced club in Tinton Falls, New Jersey, and as the District Training Coordinator and a Social Media Strategist.

She is a member of No Limits Toastmasters in Staten Island, New York, where she serves as the audio technician on the production crew for Toastmasters in the Community, a cable TV show.

For 2019-2020, Su will take on the role of Destination DTM Chair for District 83.

Reciprocity

One of the greatest experiences in Toastmasters is reciprocating by helping fellow Toastmasters achieve their goals while you achieve yours. This creates an ever-expanding circle of sharing compared to a one-time experience between two or more people.

Here are ten Toastmasters tips to help you reach milestones whether you plan to achieve a traditional or a Pathways DTM:

  1. Organize a club officer training session in your division with permission from district leaders
  2. Serve as a trainer at club officer training
  3. Assist at club, area, division and district contests if you are not a contestant
  4. Provide advice in your area of expertise for a club member’s speech; he/she helps in a similar way for you
  5. If practical, carpool with fellow club members to contests, meetings, district special events or training sessions
  6. Serve on a guidance committee for a Toastmaster working on a traditional or Pathways High Performance Leadership (HPL) project
  7. If you are a speaker, offer to evaluate another speaker during a club speakout
  8. Help a fellow club member become confident beginning Pathways when you are both ready
  9. Inspire a fellow Toastmaster to take on a club or district officer role for 2019-2020 and share what you learned during your term
  10. Notify club members seeking speaking slots when you learn about opportunities in other clubs

Often, club members are eager to help; Go ahead and ask.

Blog contributed by Su Brooks, DTM 2                                                              District 83 Training Coordinator and Social Media Strategist

Su has been a Toastmaster since July 2000 and has earned two DTM awards in the Traditional program. In Pathways, she is working on three paths: Leadership Development, Presentation Mastery, and Engaging Humor. In addition, she recently began the Pathways Mentoring Program.

For 2018-2019, she serves as the Sergeant at Arms for Talk of Monmouth, an advanced club in Tinton Falls, New Jersey, and as the District Training Coordinator and a Social Media Strategist.

She is a member of No Limits Toastmasters in Staten Island, New York, where she serves as the audio technician on the production crew for Toastmasters in the Community, a cable TV show.

For 2019-2020, Su will take on the role of Destination DTM Chair for District 83.

Differences Between Traditional and Pathways DTM Achievements

You decided to pursue a Distinguished Toastmaster (DTM) award and would like to learn more about a traditional DTM and a Pathways DTM.

The requirements for attaining a traditional DTM and a Pathways DTM are available on the Toastmasters International website: https://www.toastmasters.org/education/distinguished-toastmaster.

Here are a few of the highlights you may be interested in exploring in order to determine which is right for you or a member of your club.

Timing

Members have until June 30, 2020 to complete the requirements for a DTM in the traditional program.

There are no deadlines for completing a Pathways DTM.

Support for Clubs

In the traditional program, a Toastmaster must complete the requirements for serving as a sponsor, mentor or coach.

In the Pathways program, a Toastmaster is required to:

  • Serve as a club sponsor, or conduct a Speechcraft, or Youth Leadership Program

AND

  • Serve as a club mentor or coach

Completing requirements

In the traditional program, Toastmasters may work on speeches and leadership requirements in a variety of manuals at the same.

In the Pathways program, individuals must work sequentially on completing requirements for Levels 1-5 in their paths.

High Performance Leadership (HPL)

In the traditional program, a member can begin working on an HPL project at any time as a component of their Advanced Leader Silver (ALS) award.

In the Pathways program, an HPL project, either a Level 5 requirement or an optional elective depending on the member’s chosen path, can be started when the member completes Level 4.

Continue to stay informed:

  • Toastmasters International website
  • Toastmaster magazine (print and online)
  • Coming Soon: Pathways resources on the District 83 website
  • Club Officer Training (next sessions take place June, July and August 2019)

Blog contributed by Su Brooks, DTM 2                                                              District 83 Training Coordinator and Social Media Strategist

Su has been a Toastmaster since July 2000 and has earned two DTM awards in the Traditional program. In Pathways, she is working on three paths: Leadership Development, Presentation Mastery, and Engaging Humor. In addition, she recently began the Pathways Mentoring Program.

For 2018-2019, she serves as the Sergeant at Arms for Talk of Monmouth, an advanced club in Tinton Falls, New Jersey, and as the District Training Coordinator and a Social Media Strategist.

She is a member of No Limits Toastmasters in Staten Island, New York, where she serves as the audio technician on the production crew for Toastmasters in the Community, a cable TV show.

For 2019-2020, Su will take on the role of Destination DTM Chair for District 83.

High Performance Leadership (HPL) Projects

Ideas and timing (Traditional and Pathways)

Selecting an idea for your High Performance Leadership project can be a daunting task.

You can select any one of many types of projects.

It can be:

  • Your own idea for a Toastmasters or non-Toastmasters group or project
  • An idea from a club or district officer
  • A suggestion from our District HPL Coordinator
  • An idea from a community group
  • A project related to your business or profession as long as a Toastmaster is on your committee

Some people use their term as a district officer as their HPL project.

Traditional and Pathways HPL projects: Similarities and Differences

Traditional HPL

Start as soon as you are ready. All components of your Advanced Leader Silver award, including earning the Leadership Excellence certificate from Toastmasters International must be completed before June 30, 2020, so plan accordingly.

Pathways HPL

You may work on Pathways HPL projects when you reach Level 5. Not all paths have an HPL project as a required project. Some have it as an optional elective.

The Traditional and Pathways HPL projects and requirements cannot be interchanged.

Both type of HPL projects require a speech to your club to share the idea at the outset and another speech at the end to present your results, although the terminology differs for each.

Meetings with Your Guidance Committee

These can be in-person, via phone call or video conference. Plan ahead to make sure you complete the required number of meetings.

Recognition

You will receive the Leadership Excellence certificate from Toastmasters International upon successful completion of your traditional HPL.

You can recognize the people on your guidance and action committees in any way that is meaningful to you.

For more information

Consult your traditional High Performance Leadership manual or Pathways resources for complete details.

Blog contributed by Su Brooks, DTM 2                                                              District 83 Training Coordinator and Social Media Strategist

Su has been a Toastmaster since July 2000 and has earned two DTM awards in the Traditional program. In Pathways, she is working on three paths: Leadership Development, Presentation Mastery, and Engaging Humor. In addition, she recently began the Pathways Mentoring Program.

For 2018-2019, she serves as the Sergeant at Arms for Talk of Monmouth, an advanced club in Tinton Falls, New Jersey, and as the District Training Coordinator and a Social Media Strategist.

She is a member of No Limits Toastmasters in Staten Island, New York, where she serves as the audio technician on the production crew for Toastmasters in the Community, a cable TV show.

For 2019-2020, Su will take on the role of Destination DTM Chair for District 83.

Mentoring a New Member

For a traditional DTM, Toastmasters need to mentor a new member with their first three speeches as one of the components of the Advanced Communicator Gold (ACG) award.

If you are planning to complete this before June 2020, planning ahead is very important. You can guide and encourage the new member, but please remember, even though you are eager to complete your ACG, It’s not about you, it’s their schedule. Be patient.

While working one of my ACG awards a few years ago, I had everything completed EXCEPT for this requirement. I began working with one of the new members who had to leave to the club.

Her husband landed a graduate teaching assignment that conflicted with the meeting night of the club and the couple had one car. That meant I had to start over with another new member.

I started again with another new member and was seeking to complete the requirement before the end of the Toastmasters year on June 30. However, my plans were delayed again. My friend had job responsibilities that took priority over Toastmasters.

Eventually, my friend presented her third speech and I completed my ACG. However, the entire process took much longer than I anticipated.

This advice also applies if you are completing a traditional program Competent Leadership (CL) manual requirement and/or if you have decided to enroll in the Pathways Mentoring Program, which you will be eligible to begin after completing Level 2 in Pathways.

Blog contributed by Su Brooks, DTM 2                                                                          District 83 Training Coordinator and Social Media Strategist

Su has been a Toastmaster since July 2000 and has earned two DTM awards in the Traditional program. In Pathways, she is working on three paths: Leadership Development, Presentation Mastery, and Engaging Humor. In addition, she recently began the Pathways Mentoring Program.

For 2018-2019, she serves as the Sergeant at Arms for Talk of Monmouth, an advanced club in Tinton Falls, New Jersey, and as the District Training Coordinator and a Social Media Strategist.

She is a member of No Limits Toastmasters in Staten Island, New York, where she serves as the audio technician on the production crew for Toastmasters in the Community, a cable TV show.

For 2019-2020, Su will take on the role of Destination DTM Chair for District 83.

Toastmasters for the Next Generation

The infancy of Pathways has evoked an array of emotions from my fellow Toastmasters. Throughout the district, I have seen everything from enthusiasm, resulting in some of my fellow members becoming Pathways Guides before the launch to outright declarations of protest. As a Vice President of Membership, I have seen Toastmasters not renew their membership because of their claim that Pathways “has nothing to offer me.”

With a change as big as Pathways being rolled out to an organization of over 94 years, it is easy to see its flaws and even participate in regular debates around the subject as we learn more with each passing month. As we move forward with these changes, I want to challenge my fellow Toastmasters to be mindful of how we discuss both the growing pains and excitement— particularly, in front of newer Toastmasters who may have never been acquainted with the traditional educational program. From time to time, I have noticed newer members who attend a district workshop or conference with excitement over all of the new skills they will learn become deflated when they overhear occasional grumbles and complaints about the only program they have to pursue, Pathways.

It is our job as tenured Toastmasters to encourage our newer members, especially the more apprehensive ones, to lean in and attack their goals at meetings. The best way to do that is through leading by example, even when it means stepping out of our comfort zone. It all comes back to the Toastmasters core values when we look at the big picture. We should embrace Pathways for our newer members or, “Toastmasters of the next generation” as I like to call them, in order to:

  • Uphold the Integrity of Toastmasters. Our mission and member’s goal are still the same; there may just be more than one way to get there now.
  • Continue a culture of Respect for our fellow Toastmasters who are working hard to provide the resources we need to make Pathways a success in our district.
  • Be of Service to others. More knowledge leads to more opportunities to mentor, teach, and share what you know.
  • Claim our own Excellence. Starting a new learning path does not erase your hard work or skills you have claimed so far in your Toastmasters journey.

Maintain the Integrity of Our Mission to Become Better Leaders and Communicators

A newer member of my home club approached me one evening asking some questions about Pathways. Instead of stumbling through them, half-uncertain, I invited her to come with me to a Pathways workshop being held that Saturday.

Not only did this learning session help this new member get started with her first speech (she will give her second in the next few weeks!), but it also helped the Toastmasters hosting the session with their leadership development. It helped me become more familiar with the resources available to us through Pathways. It gave me more information I needed to lead with confidence, even if it is just in a low-key mentorship relationship for right now.

Toastmasters maintains its integrity by delivering what it promised to from the start, so I challenge you to consider what your goals are in being part of Toastmasters. Does it have to do with communication? Leadership? If so, you’re still in the right place. There is just more than one way to get there now.

Respect the Process of Change and Those Who Work Hard to Smooth the Transition

Everyone is entitled to their opinion on all of the changes going on around us. While we have these discussions and share those opinions, it is important to remember that we have new members to consider those who aren’t tainted by the memories of “how things used to be.” It is easy to play the critic when we have something to compare it to.

Our District 83 Pathways Guides, officers, and directors working hard to educate us on these changes and answer the endless stream of questions. While the changes may be difficult for us, it is important to show respect for those looking to smooth the way, especially with a transition period as long as two years between the rollout and the retirement of the traditional program. Would you complain loudly and proudly if your boss was leading you through a change at work with grace and strong leadership? Probably not. The best thing we can do is be grateful for the wealth of resources we have available to us and use them to our advantage.

Embrace Change Because it’s Showing Service to Others

The topic of change reminds me of my first job out of a graduate school. As a licensing specialist at a large software/hardware reseller, it was my job to learn about seemingly arbitrary licensing rules and relay that information to sales reps. Just as I was getting the hang of these licensing rules and felt confident in my skills, our software partner decided to change the entire licensing structure. We would have a grace period of about two years to smooth the transition for customers, which required a lot of extra knowledge around both licensing structures and how they would work together. Sounds familiar?

Around the same time, I was asked to train a new team member. In a situation that would normally leave me feeling in over my head, I found myself feeling grateful for the opportunity. Learning alongside my trainee and finding answers to questions that had not come yet were all rich learning opportunities for me. Furthermore, I mindfully kept any complaints about all of the changes away from his training to set a professional and positive tone for the work we had to get done.

Pathways aren’t very different! To embrace Pathways does not mean you have to quit the traditional path right away. You can work in both the traditional and Pathways curriculum at the same time during the grace period. It’s all about baby steps. Consider hosting an Icebreaker night for your club, dedicated to speakers knocking out the first speech in their path. A gesture like this could be just what your club needs to get some speakers started in their Toastmasters journey. By setting aside this time for your club, you could be providing a great service to speakers who haven’t been able to get a speaking slot since joining Toastmasters.

Excellence

Finally, being a Toastmaster means we exude excellence in everything we do. Doing an Icebreaker and starting a new learning curriculum, even after earning multiple advanced awards, will not undo the skills you have gained so far. If anything, going back to the basics is a chance to see how far you have come in your skills.

My very first Icebreaker two and a half years ago was a pretty standard one that consisted of me naming off a laundry list of things about myself for several minutes. My Icebreaker just a few months ago for Pathways consisted of me skipping around the room, wrapping a feather boa around a fellow Toastmaster, and handing out party noisemakers, delivering a speech about my independent spirit and how that fit into preparing for my upcoming marriage. The feedback I received and creative risks I took all made the Icebreaker a worthwhile (and fun!) project. We all have something to learn from any speech we deliver. Our excellence will remain the same as we do it.

I encourage you to revisit the core values of Toastmasters and consider what they mean to you as you examine your goals for 2019. Write them out. Ask your fellow Toastmasters how you can help them reach their goals. Pathways is an opportunity for all of us to embrace integrity, respect, service, and excellence in our speaking journey. Join me in leading the way for Toastmasters of the next generation.